Terms of service

Last updated: October 29, 2026 · Rev 2026-10-29

These Terms of Service (“Terms”) govern your access to and use of the QuoteFBO platform (the “Platform”), including our website at https://www.quotefbo.com/ (the “Site”), and any application, software, data, estimates, communications, reports, dashboards, or services related to the Platform that are provided by AeroworksAI, Inc. or its affiliates (“QuoteFBO,” “we,” “us,” or “our”) (collectively, the “Services”).

These Terms include our Privacy Policy, the terms of which are incorporated by reference. By clicking “I Agree” to confirm your consent to these Terms, creating an account for or accessing the Platform, or otherwise using our Services, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you are accessing or using the Services on behalf of an entity, you represent and warrant that you are an authorized representative of such company, entity, or organization with the authority to bind it to these Terms, and any reference to “you” in these Terms will be deemed to be you and such company, entity, or organization.

If you do not agree to these Terms, you may not access or use QuoteFBO’s Services.

1. Purpose of QuoteFBO

QuoteFBO is a logistical planning and cost-transparency platform designed to help private aviation operators, flight departments, aircraft owners, pilots, dispatchers, schedulers, and related aviation professionals (collectively “Users” of our Services) compare and evaluate procurement information such as estimated pricing, service availability, vendor responses, and other fixed base operator related information.

QuoteFBO is intended solely to assist users in making more informed logistical and cost-related decisions. QuoteFBO is not an air carrier, aircraft operator, fixed base operator, fuel provider, ground handler, dispatcher, flight planning provider, regulatory compliance provider, or aviation safety service.

2. Use of Services

License

Subject to your compliance with these Terms, QuoteFBO grants to you a limited, non-exclusive, non-transferable, non-sublicensable, and revocable right to access and use the Services for your internal business purposes solely as contemplated under these Terms. QuoteFBO hereby reserves all rights in and to the Services not expressly granted to you in these Terms.

User Account

You may create an account to access the Platform by completing our account registration process (“Account”). By registering for an Account, you agree to provide an e-mail address where we can contact you along with other information requested in the account registration form (“Account Information”) and to keep your Account Information up to date. You are solely responsible for maintaining the confidentiality of your Account password, and for all activities occurring under your Account. You agree to let us know if you learn of any unauthorized access to your Account. We are not responsible for any unauthorized access to your Account or any consequences that come from your failure to keep your Account information confidential. We will process your Account Information in accordance with our Privacy Policy.

3. Platform Limitations

Estimates Only; No Invoice or Binding Quote

The Platform utilizes commercially available large language models (“LLMs”) and other artificial intelligence (“AI”) technologies to recognize speech, to generate responses based on LLMs as well as your account configuration, to convey the LLMs responses as speech, and to collect and display price quotes, estimates, and other related information provided to the Platform. You may configure the Platform to reach out to specific airports, fixed base operators, handlers, fuel providers, or other aviation service vendors (collectively “FBOs” and each an “FBO”) regarding price quotes, and to convey the price quotes and related information that they provide to the Platform. Note, however, that you are solely responsible for appropriate configuration of the Platform for your usage. All pricing, availability, fees, charges, fuel pricing, handling charges, ramp fees, after-hours fees, service availability, and other information displayed through QuoteFBO are provided for informational and planning purposes only.

Unless expressly confirmed in writing directly by the applicable FBO all information provided through QuoteFBO should be treated as an estimate only.

QuoteFBO does not issue invoices on behalf of FBOs. Nothing displayed in QuoteFBO constitutes:

  • a final invoice;
  • a guaranteed price;
  • a binding quote;
  • a contract for services;
  • a payment authorization;
  • a fuel release;
  • a credit approval;
  • an operational clearance;
  • or a representation that any service will be available at the time of arrival or departure.

Actual charges may differ from estimates due to fuel uplifts, aircraft weight, arrival or departure time, airport rules, after-hours operations, minimums, volume discounts, taxes, fees, third-party charges, service changes, FBO policies, errors, omissions, or other factors outside QuoteFBO’s control.

You are solely responsible for confirming final pricing, availability, terms, conditions, payment obligations, and service details directly with the applicable FBO before relying on such information.

No Substitute for Preflight Planning or Crew Responsibilities

QuoteFBO is a logistical and cost-planning tool only. It is not a flight planning tool, dispatch release tool, weather briefing tool, NOTAM service, performance calculation tool, weight and balance tool, fuel planning tool, risk assessment tool, or regulatory compliance tool.

Use of QuoteFBO does not satisfy, replace, reduce, or modify any legal, regulatory, operational, or professional responsibility of any pilot, flight crewmember, dispatcher, operator, certificate holder, aircraft owner, or flight department.

Without limitation, QuoteFBO does not satisfy any preflight action requirement under 14 CFR § 91.103, which requires each pilot in command, before beginning a flight, to become familiar with all available information concerning that flight, including applicable weather, fuel requirements, alternatives, known ATC delays, runway lengths, and aircraft performance information.

Each pilot in command, operator, and flight crewmember remains solely responsible for conducting all required preflight planning, regulatory compliance, operational decision-making, safety analysis, aircraft performance calculations, fuel planning, weather review, NOTAM review, airport suitability evaluation, and other required duties.

QuoteFBO should never be used as the sole basis for any operational, safety-of-flight, regulatory, dispatch, go/no-go, fuel, performance, airport suitability, runway, weather, or crew decision.

No Professional, Legal, Regulatory, or Aviation Safety Advice

Information provided through QuoteFBO is for general informational and logistical planning purposes only. QuoteFBO does not provide legal, tax, regulatory, operational control, aviation safety, dispatch, maintenance, fuel planning, or flight planning advice.

You should consult qualified professionals, including legal counsel, aviation safety personnel, dispatchers, flight planners, maintenance providers, or regulatory advisors, as appropriate for your operation.

4. User Responsibility

By accessing or using the Services, you represent and warrant that (i) you have all rights, permissions, and consents necessary to: (a) submit the information, data, or content, or other materials that you provide to the Services (including, for Platform Users, your Account Information); and (b) grant us the limited rights to process your Account Information and other information, data, or content, or other materials that you provide to the Services as set forth herein, (ii) your use of the Services shall comply with these Terms and with all applicable laws, including laws governing third-party proprietary rights. You agree that you are solely responsible for:

  1. verifying all FBO information before relying on it;
  2. confirming all prices, fees, taxes, minimums, and charges directly with the applicable FBO;
  3. confirming service availability, operating hours, parking availability, fuel availability, crew/passenger services, customs availability, and airport restrictions;
  4. ensuring compliance with all applicable laws, regulations, operating rules, company manuals, standard operating procedures, insurance requirements, and aircraft limitations;
  5. ensuring that any use of QuoteFBO is appropriate for your operation;
  6. maintaining independent professional judgment in all aviation-related decisions; and
  7. to the extent required by applicable laws, providing all disclosures to, and obtaining consents from, any individuals whose personal information you provide to us for processing in connection with your use of the Services.

You acknowledge that aviation operations involve complex, changing, and safety-critical conditions, that QuoteFBO is not responsible for your operational decisions, and that use of the Services does not guarantee compliance with applicable aviation laws, regulations, or responsibilities.

You acknowledge the AI-assisted calling feature is limited to procurement inquiries to verified or published business telephone numbers. You may not use the AI-assisted calling feature for advertising, telemarketing, impersonation, or calls to mobile, residential, emergency, unclassified, or restricted destinations. You may not bypass disclosure, consent, suppression or other compliance controls.

5. Privacy; Security

The QuoteFBO Privacy Policy explains how QuoteFBO collects, stores, uses, shares, and protects the personal information you provide to QuoteFBO. Please familiarize yourself with the Privacy Policy prior to using the Services.

6. Third-Party Information and Vendor Data

QuoteFBO may display, collect, transmit, organize, summarize, or estimate information received from third-party sources, including FBOs, service providers, users, publicly available sources, and other data providers.

QuoteFBO does not control third-party providers and does not guarantee the accuracy, completeness, timeliness, availability, reliability, or continued validity of third-party information.

Third-party prices, fees, services, and availability may change without notice. QuoteFBO is not responsible for errors, omissions, delays, outdated information, FBO miscommunications, FBO nonperformance, or discrepancies between displayed estimates obtained from FBOs and final charges.

7. Fees

Fees; Billing Information; Payment

QuoteFBO offers the option to purchase a subscription to its Services (a “Subscription”) for a recurring monthly fee (“Fees”). The features available to a Subscription and the applicable Fees are described on our pricing page. You are responsible for providing complete and accurate billing and contact information to QuoteFBO and notifying QuoteFBO of any changes to such information. By providing your authorized payment method and electing to purchase a Subscription, you authorize QuoteFBO or its third-party payment processor to charge your authorized payment method for all amounts due. By purchasing a Subscription, you agree that your Subscription will continue for the period of time you select at the time of purchase (the “Subscription Term”). YOU FURTHER AGREE THAT AT THE END OF EACH SUBSCRIPTION TERM, YOUR SUBSCRIPTION WILL AUTOMATICALLY RENEW FOR A SUBSCRIPTION TERM OF EQUAL DURATION UNLESS AND UNTIL WE TERMINATE YOUR SUBSCRIPTION OR YOU CANCEL YOUR SUBSCRIPTION AS DESCRIBED BELOW IN SECTION 7 OF THESE PURCHASE AND PAYMENT TERMS. We will provide you with advance notice of the end of your Subscription Term as required under applicable law.

Late Payments

If any amount owing by you under these Terms is thirty (30) or more days past due, QuoteFBO may suspend the Services until such amounts are paid in full. Without limiting QuoteFBO’s other rights or remedies, all late payments (including by reason of a declined credit card) shall accrue interest of 1.5% per month, or the maximum rate allowable by law, whichever is less, until paid in full.

Taxes

Unless otherwise stated, fees do not include any direct or indirect local, state, or federal taxes, levies, duties or similar governmental assessments of any nature, including value-added, use or withholding taxes. You are responsible for paying all such taxes associated with its transactions hereunder, excluding taxes based on QuoteFBO’s net income or property. If QuoteFBO has the legal obligation to collect or remit taxes for which you are responsible under these Terms, the appropriate amount shall be paid by you.

Subscription Cancellation

You may cancel your Subscription at any time. To cancel a Subscription, you must log into your account and use the cancellation mechanism provided prior to the next scheduled renewal date of your Subscription to avoid being charged for the next Subscription Term. If you cancel your Subscription, you may continue to use the features associated with your Subscription until the end of your then-current Subscription Term, after which your ability to access the Subscription’s features will terminate. If you cancel your Subscription, you will not be eligible for a refund of any portion of the Fees paid for the then-current Subscription Term. Except as otherwise required by applicable law, all Subscription purchases are final and QuoteFBO reserves the right, in its sole discretion, to provide or not provide a refund.

8. No Agency Relationship

You authorize QuoteFBO to communicate your procurement inquiries to FBOs and collect their responses solely to provide the Services. This limited authorization does not permit QuoteFBO or its AI voice assistant to place orders, accept offers, make reservations, authorize payments, or otherwise bind you or an FBO. Except for this limited communications authorization, no agency, fiduciary, partnership, or joint relationship is created.

Your use of QuoteFBO does not create a partnership, joint venture, employment relationship, agency relationship, fiduciary relationship, or franchise relationship between you and QuoteFBO. Unless expressly agreed in a separate written agreement signed by QuoteFBO, QuoteFBO is not acting as an agent, broker, representative, fiduciary, or contracting party for you or any other party.

9. Account Access and Authorized Use

You may use QuoteFBO only for lawful business purposes related to aviation logistical planning and cost transparency.

You agree not to:

  • use QuoteFBO for unlawful, fraudulent, misleading, or abusive purposes;
  • interfere with or disrupt the Platform or Services;
  • scrape, copy, harvest, reverse engineer, or commercially exploit QuoteFBO data except as authorized;
  • submit false, misleading, or inaccurate information;
  • impersonate any person or entity;
  • use QuoteFBO in a manner that could harm QuoteFBO, its users, vendors, or service providers;
  • rely on QuoteFBO as a substitute for independent verification or required aviation planning.

QuoteFBO may suspend or terminate access for any violation of these Terms.

10. Availability of the Platform

QuoteFBO may be unavailable from time to time due to maintenance, upgrades, outages, third-party failures, cybersecurity issues, data provider interruptions, or other causes.

QuoteFBO does not guarantee uninterrupted, error-free, or real-time access to the Platform or any information displayed through it.

11. Disclaimer of Warranties

QuoteFBO is provided on an “as is” and “as available” basis.

To the maximum extent permitted by law, QuoteFBO disclaims all warranties, express or implied, not set forth in these Terms, including warranties of accuracy, completeness, reliability, merchantability, fitness for a particular purpose, non-infringement, availability, and suitability for aviation operations. QuoteFBO does not represent, warrant, or covenant that the Services will be uninterrupted, error-free, or secure, nor that you will achieve particular results by relying on the Service. QuoteFBO will not be responsible for any loss, destruction, alteration, unauthorized disclosure, or corruption of your data. You are solely responsible for determining whether your use of the Services is appropriate for your purposes.

For the avoidance of doubt, QuoteFBO does not warrant that:

  • estimates will match final invoices;
  • prices will be honored by FBOs;
  • services will be available;
  • FBO responses will be accurate or timely;
  • information will be complete, current, or error-free;
  • the Platform will be uninterrupted or secure;
  • use of the Platform will satisfy any aviation, legal, regulatory, operational, or company requirement.

12. Limitation of Liability

To the maximum extent permitted by law, QuoteFBO shall not be liable for any indirect, incidental, consequential, special, exemplary, punitive, or enhanced damages, including lost profits, lost savings, lost business opportunities, operational disruption, increased costs, aircraft delays, trip interruptions, vendor disputes, inaccurate estimates, unavailable services, or regulatory consequences, regardless of (a) whether such damages were foreseeable, (b) whether or not you or we were advised of the possibility of such damages and (c) the legal or equitable theory upon which the claim is based.

For the avoidance of doubt, QuoteFBO shall not be liable for any claim arising from or related to:

  • reliance on estimates;
  • discrepancies between estimated and actual charges;
  • FBO pricing or availability changes;
  • third-party errors or omissions;
  • failure to confirm information directly with service providers;
  • aviation operational decisions;
  • preflight planning failures;
  • regulatory noncompliance;
  • safety-of-flight decisions;
  • weather, fuel, routing, airport, runway, performance, crew, or dispatch decisions.

To the extent permitted by applicable law, in no event shall QuoteFBO’s total liability to you under this agreement, whether arising out of or related to breach of contract, tort (including negligence) or otherwise, exceed the amounts paid by you to QuoteFBO during the three months preceding the event giving rise to the claim, or $100, whichever is greater.

13. Indemnification

You agree to defend, indemnify, and hold harmless QuoteFBO, its officers, directors, employees, contractors, affiliates, service providers, and agents from and against any claims, damages, losses, liabilities, costs, and expenses, including reasonable attorneys’ fees, arising out of or related to any charges, claims, proceedings, actions, causes of action, and suits brought by a third party based on:

  • your use of QuoteFBO;
  • your reliance on estimates or third-party information;
  • your aviation operations;
  • your failure to verify pricing, availability, or services;
  • your failure to comply with applicable aviation regulations or preflight responsibilities;
  • your violation of these Terms;
  • your violation of any law, regulation, contract, policy, or third-party right.

14. Changes to Terms

QuoteFBO may update our Services and or these Terms from time to time, without notice, and you agree that we will not be liable to you for any such change, modification, or discontinuation. Any of the material on the Services may be out of date at any given time, and we are under no obligation to update such material. Updated Terms will be posted within the Platform, on this page, or otherwise made available to users through such methods as we deem reasonable, in accordance with applicable laws. Modifications that we make are effective on the date indicated, or if no date is indicated, then immediately upon posting. Notwithstanding the foregoing, you are responsible for reading these Terms whenever you access the Services.

Your continued use of QuoteFBO after updated Terms are posted or presented constitutes acceptance of the revised Terms.

15. Termination

QuoteFBO may suspend, restrict, or terminate your access at any time if we believe you have violated these Terms, misused the Services, created risk for QuoteFBO or others, or used the Services in a manner inconsistent with its intended purpose. If you have an Account and have purchased a Subscription, we can terminate or suspend your Subscription at any time and for any reason. Upon termination of your Subscription, all rights, licenses, and authorizations granted herein will immediately terminate. We also reserve the right to take steps to ensure the security of the Services and your Account as we deem advisable, which includes the right to restrict or suspend your Account or your access to the Services at any time and for any reason.

You may stop using QuoteFBO at any time. If you have an Account and have purchased a Subscription, you can cancel your Subscription before its next scheduled renewal date by contacting us at support@quotefbo.com. If you cancel your Subscription, you may continue to use the Services until the end of your then-current subscription term. If you cancel your Subscription as a monthly subscriber, you will not be eligible for a refund of any portion of your Subscription fees.

16. Feedback

You hereby grant QuoteFBO a perpetual, irrevocable, worldwide license to use any Feedback that you communicate to QuoteFBO, without compensation, without any obligation to report on such use, and without any other restriction. QuoteFBO’s rights granted in the previous sentence include, without limitation, the right to exploit Feedback in any and every way, as well as the right to grant sublicenses.

17. Governing Law

These Terms shall be governed by the laws of the State of Washington, without regard to conflict-of-law principles, unless otherwise required by applicable law.

Any dispute arising out of or relating to these Terms or QuoteFBO shall be resolved in the state or federal courts located in King County, Washington, unless the parties agree otherwise in writing.

18. Notices

Any notice required to be given under these Terms must be in writing and delivered personally, sent via confirmed email, sent by express courier, or sent by registered or certified mail, postage prepaid, or by email with read receipt, to the recipient’s address in the signature block (or any other address as a party may designate by written notice).

19. Assignment

These Terms (and your access to any of the Services) are not assignable or transferable by you without QuoteFBO’s prior written consent. Any purported assignment in violation of this section is null and void.

20. Entire Agreement

These Terms, including and together with any related exhibits, schedules, attachments, and appendices, constitutes the sole and entire agreement of the parties with respect to the subject matter contained herein, and supersedes all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, regarding such subject matter.